Employee Account

Employee account login details (username, password) are used to access all university information systems.

• Directive No. 10/2008 on the use of ICT at UKF

Login name and password

• The login name is created based on:
  • the first letter of the employee’s first name and their full last name (e.g., jmrkvicka),
  • if an account with the same name has already been created for another person in the past, a sequential number will be added to the end of the string (e.g., jmrkvicka2),
  • if the person has two last names, the account will be formed by the first letter of the first name, the first letter of the first last name, and the full second last name (e.g., for Zuzana Kováčiková Šimonová, the access name will be zksimonova),
  • if the person has two first names, only the first letter of the first first name will be used in the account name (e.g., Ján Peter Komenský will have the access name jkomensky).
• The access password (first time, in case of loss) is obtained by the employee upon request from an employee of the ICT Centre authorized to manage LDAP. In case of non-personal contact, the access password can be sent to the email address of another employee within the ukf.sk domain (most often the secretariat or the head of the department).

Password change and personal data settings

• The option to change the access password and personal data (phone number, office designation, vehicle registration number for parking card) is provided through the web portal: https://profil.ukf.sk/

Account validity

• The creation of an employee account is carried out based on the employee’s registration in the personnel system by employees of the Personnel and Legal Department within a maximum of 48 hours of their entry.
• An account cannot be created or maintained for users who are not regular employees of the university (former employee, employee on a work performance agreement who is not registered in the personnel system, etc.), with the exception of the email mailbox of employees whose employment has ended, and for whom 3 months have not yet passed (see below).
• The cancellation of an employee account takes place automatically in two phases:
  • blocking access to information systems will occur on the day of employment termination,
  • blocking access and cancellation of the email mailbox will occur 3 months after employment termination.

Possible reasons for account malfunction

• Verification of account existence is possible through the employee directory. If the employee is not in the directory, their account does not exist (is not active).
• The most common reason for malfunction is that the employee does not have a valid employment relationship (start/end of the academic year). If the employee is not registered in the personnel system, the request must be addressed to the Personnel and Legal Department.
• If the login details only work in some systems, for systems with non-functional login, it is necessary to contact the employees of the ICT Centre responsible for managing the respective system. It is necessary to provide the login name and a precise description of the problem.